Use Your Mouse to Easily Sort Gmail Messages

Over the series of these last few articles, we’ve talked about the “Label” function in Gmail; how setting up labels – just like folders in some other e-mail programs – can help you organize and sort e-mail, giving you the opportunity to make sure the important stuff is right at your digital fingerprints. We’ve talked about setting up and creating labels in your Gmail account. Now it’s time to get those incoming e-mail messages to get organized. For this article, we’ll do it manually. One more article will discuss using Gmail’s built-in filtering system.

Once you have labels set up, you’ll see them listed in the left-hand column on the Gmail inbox page – right under the “standard” labels such as Inbox, Drafts, Spam, Sent Mail and a few others สมัคร gmail. Remember, as we said in the previous article, that you can choose to either “hide” or “show” the label on your own Gmail page, so be sure you’ve chosen to show the ones you really need to see.

So – you’ve got e-mail messages coming in to your Gmail inbox, and labels you want to put some of those message in to…now what? First, let’s talk about “manually” moving some of those incoming messages. Remember, labels are just like the “folders” that appear in other e-mail systems and even on the hard drive of your computer. It’s just another name for the storage system. With that in mind, here’s how to move messages: Of course you’ve probably notices, that as new messages arrive in your Gmail inbox, the unread ones are shown in bold text. Once you’ve read them, they appear in normal text. Each message appears in the Gmail inbox as a separate line of text, showing (reading from left-to-right across the message) the sender, the subject line and the date and/or time the message arrived in your inbox.

But if you look closely, you’ll see three more items on each message line, at the very left of the text. Starting at the very left is – for lack of a more technical term – a group of eight little spots or dots. They look almost like perforations on the web page. They’re meant to represent a place you can “grab” the message and move it. And by grab, we mean click on it with your mouse (left mouse button for you PC folks out there). Once “grabbed” you can drag the message over to any one of the labels displayed on the left side of the window, including both the built-in Gmail labels, or any label you’ve created yourself. As you click on those little dots, you’ll see the mouse pointer turn into a small hand icon, and as you drag, you’ll see a small box that says “Move 1 conversation.” Remember, Gmail calls e-mail messages “conversations” because as you reply back and fourth with the sender of the original e-mail, all those individual messages are “stacked up” on top of each other in an ongoing “conversation.” Once you get the box over one of your labels (the line of text in that left column), simply release the mouse button, and the conversation will be moved to that label.

Now, if you have multiple e-mail conversations that you want to move off to a separate label, you can do that with the next tiny icon on the message – the check box. If you haven’t used it before, you can use the check box to select multiple messages, and apply some action that will affect all the checked messages. You can delete a bunch of messages that way, or move them to a label / folder, our of the regular inbox. Simply use your mouse to click (again, single left-click for PC folks) in the small check box on each message. Then when you use the click-and-drag method we talked about above, all the checked messages will be moved. You’ll know you’re moving more than one message because the “Moving conversation” box will display the number of messages being moved. Check four messages and drag them to a label; you’ll see “Moving 4 conversations.” By the way, that method of checking multiple messages for some “bulk action” is very helpful in identifying and getting rid of spam. Scan your inbox every morning and check the messages that are obviously spam, then click the “Report Spam” button at the top of the list of messages. That’ll move all the checked messages to the Spam label, and automatically delete them after 30 days. It will also help Gmail learn what you consider to be spam, and therefore do a better job of automatically filtering similar spammy messages in the future.

Categorized as tech

Leave a comment

Your email address will not be published.